Document management might be the last thing fruit and vegetable dealer view . However , it does n’t have to be difficult to keep a companionship ’s quality documents in lodge . Luc Meijs and Pepijn Broekman of the Dutch company , Thysia prove that . They hold a Webinar on Tuesday 18 May . They discussed a new arrangement to manage quality papers management system of rules . It ’s called KMS Solutions .
Pepijn Broekman ( left ) and Luc Meijs ( right )
Structure in crucial documentsKMS Solutions uses Microsoft 365 and then , mostly , Teams and SharePoint . " The Teams / SharePoint combination is becoming increasingly significant . SharePoint users have grow from 100 to 200 million in a single twelvemonth , " says Luc in his introduction . " We encounter plebeian problems with customers , " append Pepijn . " These include thing like cluttered electronic web drives with expired certificates . There ’s unremarkably also a deficiency of overview when revise a document . Or difficulties get together on document . "
" Sometimes important papers get stick in people ’s inboxes . Or disks contain different versions of protocols . Then , it ’s undecipherable which is the correct document . That ’s where KMS Solutions comes in . This scheme is used for quality papers management . It use SharePoint . It ’s widely used by fellowship work in the yield and veg sector . KMS assists in the neat processing of credential and contract . in reality , all kinds of document that have to be controlled and review . "
How does it work?The platform countenance you get by documents using delineate standards . For illustration , rights have been granted to papers . Then , only the possessor can modify them . " It figure out like this - say a certificate need to be switch . The computer programme sends a message to the written document ’s proprietor well in advance , send word them of this . Once it ’s adjusted , it sends the written document to the people who have to check it . Then , it ’s returned to the owner . And the owner approves it . It can be then be set up that the document be revised anew a year later , for example . And the process starts all over again , " explains Pepijn .
SharePoint"The SharePoint environment shares syllabus notifications . Like , which procedure must be protrude . Or which documents need to be revise , job instructions , and so on . If necessary , an instruction video can be included . It explains how the computer program works . There are also shortcuts to documents . Labeling documents produce a exonerated overview . "
" you may sort documents by section . Then all relevant documents are available within a department . Or they can be sorted by possessor . That gives a agile overview of document that must be process . KMS answer creates a clear , easy - to - negociate favourable reception flow rate for text file changes , " concludes Pepijn .
For more information : Thysia1 Haagsemarkt4813 BA , Breda , NLTel : +31 ( 0 ) 765 218 846Email:[email protected]Website : www.thysia.eu
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